Position Summary
The Accounting & Business Manager is responsible for overseeing the financial, administrative, and business operations of a rural nonprofit organization. This role ensures sound fiscal management, regulatory compliance, and efficient day-to-day operations that support the organization’s mission and sustainability.
This position requires a highly organized, detail-oriented professional who can manage multiple responsibilities, work independently, and collaborate with leadership in a small-team rural environment. The person in this role reports directly to the Executive Director.
Key Responsibilities
Financial Management & Accounting
- Manage general ledger and financial records of programs,
- Process accounts payable and accounts receivable
- Reconcile bank statements and provide bank account reports
- Process bi-weekly payroll and tax filings
- Prepare accurate monthly, quarterly, and annual financial reports
- Process bi-annual workman’s compensation audit
- Prepare invoices and track payments
- Develop annual organizational budget (in collaboration with leadership) and provide monthly progress reports
- Ensure compliance with nonprofit accounting standards (GAAP) and grant requirements along with company policies and financial regulations
- Coordinate and support annual audits and tax filings (e.g., Form 990)
- Manage cash flow and financial forecasting
- Oversee restricted and unrestricted funds tracking
- Maintain organized filing system
- Support accountant during preparation of annual financial statements
Grants & Compliance
- Track grant funding, expenditures, and reporting requirements
- Ensure compliance with federal, state, and local regulations
- Support grant writing, budgeting, and reporting as needed
- Maintain documentation for audits and funders
Business & Operations Management
- Oversee administrative functions including HR support, insurance, and contracts
- Assist with policy development and organizational procedures
- Coordinate fundraising efforts and donor relations
- Manage vendor relationships and purchasing processes
- Support facilities oversight (as applicable in rural setting)
- Coordinate technology, systems, and office operations
Human Resources Support
- Process payroll and maintain employee records
- Support recruitment, onboarding, and benefits administration
- Ensure compliance with employment laws and policies
- Assist leadership with performance management processes
Strategic & Leadership Support
- Provide financial insights and recommendations to Executive Director and Board
- Prepare financial reports for and present at the Board of Directors quarterly meetings
- Support strategic planning and sustainability initiatives
- Help identify opportunities for operational efficiency
Qualifications
Required
- Bachelor’s degree in accounting, finance, business administration, or related field
- Minimum of 3–5 years of accounting or financial management experience
- Strong knowledge of nonprofit accounting principles and practices
- Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)
- Proficiency with Microsoft Excel and Office Suite
- Strong organizational, analytical, and problem-solving skills
- Ability to work independently and manage multiple priorities
Preferred
- Experience working in a nonprofit or rural organization
- Experience with grant management and reporting
- Familiarity with payroll systems and HR administration
- CPA or equivalent certification (preferred but not required)
Key Competencies
- High attention to detail and accuracy
- Strong ethical standards and confidentiality
- Excellent communication skills (written and verbal)
- Adaptability and resourcefulness in a rural environment
- Collaborative and mission-driven mindset
Work Environment
- Full-time position
- Based in a rural setting; may require occasional travel within the community/region
- Small team environment requiring flexibility and versatility
Compensation & Benefits
- Annual Salary range: $48,000 - $52,000
- Individual/employee health insurance, vision, and dental benefits, and paid time off
- Professional development opportunities
Interested applicants should send the following to the Potter County Education Council Attention: Dr. Michele Moore, Executive Director at 5 Water Street, PO Box 5, Coudersport, PA 16915 or via email to
- Cover Letter (Addressed to Dr. Michele Moore, Executive Director)
- Resume (with updated contact information including phone number & email address)
- Three current (less than one-year old) letters of professional reference